ML Fleet Management System

Springs team delivered fleet monitoring system, powered by Python and OpenCV, that ensures on-time deliveries and optimized vehicle usage.


  • Client: Bakery Manufacturing
  • Industry: Bakery, Logistics, Transportation
  • Location: Ukraine
  • Team: ML developer, Hardware engineer, React Developer, Node Developer, Project Manager, QA Engineer, CTO
  • Timeline: 3 months
  • Services: Discovery Phase, ML Development, Hardware engineering, Web Development, Quality Assurance, Project Management
  • Tech Stack: Python, PyTorch, OpenAI, Javascript, React, NodeJS, Nginx.
  • Problem: The client's company truck drivers spent unnecessary time for loading and vehicles were used not effectively as they used to be.
  • Product: Our team created a complex IoT monitoring solution with computer vision integration to ensure timely delivery and optimal vehicle usage.
  • Result: The product development resulted in the minimization of the number of delays during everyday deliveries through the increase of related KPIs and the whole process's cost-efficiency in the long run.


The main challenge was to develop a system that not only tracked fleet activities but also provided recommendations or alerts to optimize loading times, reduce idleness, and ensure that the vehicles were used efficiently. The problem that emerged from the project's core objective of ensuring on-time delivery to local vendors was the intricate coordination of numerous factors. Coordinating delivery schedules, optimizing routes, and managing potential traffic delays presented a logistical puzzle. Balancing these elements to guarantee that goods reached local vendors promptly required a delicate balance between real-time data analysis and effective decision-making. It was essential to create a system that not only tracked the movement of vehicles but also provided actionable insights to minimize delivery time uncertainties.

Simultaneously, addressing the client's concern regarding the efficient use of company truck drivers' time and vehicles introduced another layer of complexity. Achieving this goal necessitated a comprehensive understanding of the loading and unloading processes, as well as driver schedules and rest times.  Overcoming these challenges required a holistic approach that integrated advanced technologies and meticulous operational planning to enhance the client's service level and operational efficiency.


The implementation of the truck monitoring solution involved a two-pronged approach, comprising the hardware and software components. This holistic approach was instrumental in addressing the multifaceted challenges faced by the bakery manufacturer and ensuring a seamless, optimized delivery process within their operational region.


In terms of hardware, the solution's foundation was built upon the strategic placement of cameras on viewpoint rams and the integration of IoT devices into the fleet of trucks. These IoT devices were equipped with advanced GPS trackers and a suite of sensors, each meticulously designed to capture and transmit critical data. The cameras, perched at strategic locations, played a pivotal role in providing real-time visual feedback. This comprehensive hardware ecosystem was essential for gathering invaluable data regarding the fleet's movements, condition, and other critical parameters.


Complementing this hardware infrastructure, the software component of the solution was engineered as a complex web application. This sophisticated software played a central role in processing the extensive data generated by the hardware. In particular, it enabled real-time analysis of various data streams. Notably, the system leveraged video streams to discern each vehicle's precise arrival and departure from selected ramps, shedding light on the underlying factors contributing to occasional delays. In addition, GPS data was harnessed to continuously monitor the exact location of each truck on the road, ensuring that they adhered to the predefined routes and delivery schedules established during the planning phase.

Furthermore, the software excelled in providing detailed device information, which was instrumental in the early detection of malfunctions or connectivity issues. This proactive approach served to prevent the reception of incorrect or incomplete data, thereby enhancing the overall accuracy and reliability of the monitoring system.

Going beyond mere data collection and analysis, the IoT-based fleet management solution presented an array of features for the benefit of managers and board members. These decision-makers were empowered with the capability to generate custom, scheduled, or on-demand analytical reports. These reports not only offered real-time insights into the performance of the entire truck fleet but also facilitated data-driven decision-making, ultimately leading to more efficient resource allocation and cost savings. The comprehensive nature of the system allowed the bakery manufacturer to not only elevate their service quality by ensuring on-time deliveries but also achieve substantial cost reductions by eliminating inefficiencies in truck operations, optimizing labor utilization, and minimizing fuel consumption.


The successful implementation of this comprehensive truck monitoring solution had a profound impact on the bakery manufacturer's operations, yielding a multitude of benefits across various aspects of their business. Notably, one of the most prominent outcomes was the significant reduction in the number of delays experienced during everyday deliveries. This reduction was achieved through the application of data-driven insights derived from the monitoring system, enabling the company to address bottlenecks and inefficiencies in their logistics chain promptly. By streamlining their delivery processes and optimizing routes, the bakery manufacturer was able to ensure that their goods reached local vendors in a more punctual and reliable manner, ultimately enhancing customer satisfaction and loyalty.

Moreover, the implementation of the solution resulted in a substantial improvement in several key performance indicators (KPIs) that were critical to the bakery manufacturer's business success. The real-time data analysis and monitoring capabilities offered by the system allowed the company to track and measure these KPIs more accurately. As a result, they could set and achieve higher standards of performance, such as reduced delivery time variance and enhanced resource utilization. This not only elevated the level of service provided to local vendors but also had a cascading effect on the company's brand reputation and customer relations.

In addition to the operational benefits, the integration of this advanced monitoring solution had a notable impact on the bakery manufacturer's cost-efficiency in the long run. By avoiding the inconvenience of costly partnership agreement breaches and curbing expenditures associated with an unreliable workforce and excessive fuel consumption, the company was able to allocate its resources more judiciously. This, in turn, translated into significant savings that could be reinvested into other critical areas of the business, such as research and development, marketing, or infrastructure improvements. The multifaceted advantages brought about by the solution integration not only improved day-to-day operations but also fostered a more sustainable and competitive business model for the bakery manufacturer in the ever-evolving marketplace.

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